Why Use Marketing Workflow Management Software

Marketing project management tools allow a team to work collaboratively on one system rather than using a series of possibly outdated spreadsheets. Streamlining workflows and improving collaboration can increase productivity, removing inefficiencies from the equation and creating a better process and outcome for all. Proof MRM is built natively for Salesforce, which means that companies using Salesforce can leverage their knowledge and experience to work directly in the program rather than in spreadsheets. This makes Proof MRM one of the best project management tools for two reasons: 1) Teams don’t have to learn additional software, but instead, they can continue to use Salesforce, and 2) It further centralizes and streamlines processes that were already in place, instead of having to recreate the wheel. 

Marketing project management tools should provide methods to track the marketing process from start to finish. That includes planning, budgeting, and campaigning, even down to the granular marketing touch points that happen along the way. Project management tools should also provide a level of reporting and visibility that make it possible to determine the success and failures of projects. Proof MRM allows teams to tap into existing Salesforce reporting to gain insight into the success and outcome of marketing campaigns.

IWB, a Swiss leader in energy solutions, telecom, and data, realized that they had no systems-based marketing governance in place. They were using manual planning processes such as spreadsheets that were inefficient and prone to human error. After implementing Proof MRM into their marketing processes, Marina Krieger of IWB Marketing stated that “Operations have been streamlined, and our access to data is vastly improved. Proof MRM provides integrated data management that enables IWB Marketing to maximize the value of the data we need to manage the entire go-to-market commitment. Our old spreadsheet system, which was neither transparent nor easy to manage, is thankfully a distant memory.”

One of the reasons that marketing management software is so useful is that it can be used to plan budgets for campaigns. The use of digital marketing software to budget, plan, and schedule your marketing campaigns can be extremely valuable to get the most out of your marketing dollars. The reporting capabilities that also come along with marketing project management software can also be extremely useful in creating reports for the C-Suite to show attribution and provide internal transparency and visibility. 

Incorporating a centralized software marketing strategy can improve collaboration between many departments, not just the marketing team. Having the ability to quickly showcase how a campaign is performing and create customized reports can create a level of transparency that can increase connections between the marketing team and other departments. Marketing workflow tools also make it easy to keep track of one project through many stages and know who is in charge of what. This kind of visibility makes it easy to see where projects are getting stuck and how they can get moving again. 

Having one tool that assists in multiple marketing actions such as budgeting, planning, scheduling, and tracking is also highly cost-effective in itself. In traditional marketing tech stacks, multiple software tools are associated with different actions. It’s not uncommon for a midsized marketing department to use half a dozen different tools or more. With Proof MRM, you are using one tool to do it all. And if your organization also happens to use Salesforce, it’s like unlocking a whole new world within a tool that you already use every day. The cost of other software tools can really add up in an enterprise-size business. With Proof MRM, it’s a flat price of $129 per seat per month, with monthly contract flexibility.

Marketing management tools like Proof MRM assist your marketing team in centralizing, automating, and streamlining marketing workflows, making it possible for projects to finish before the deadline. Your team doesn’t just gain a simplified way to keep track of their projects, they also gain back all of the time they had previously spent chasing down the right files, double checking to ensure that it’s the correct version, and sending the updated file to team members. 

Working in a centralized database for marketing activities means that team members can work more efficiently and generate faster output with better outcomes. Working in a digital marketing plan template Excel has hosted may work for a short while, but it’s not a scalable solution. Working in data silos may be actively harmful as a business grows, as it limits visibility and makes it difficult to collaborate in real-time on multiple different projects, each with its own timelines and budgets.

Marketing project management examples might include workflows, data assets management such as hosting, budget approval, draft approvals, financial reporting, and more. Task lists and assignments may also be features of many marketing project management tools. Customization is also an important part of Proof MRM because not every person works in the exact same way. People need tools that work for them specifically, not just departments in general. Proof MRM gives marketing team members the tools they need to plan, budget, and schedule marketing campaigns at the granular level while always keeping an eye on the big picture. 

Another lifesaver in project management for marketing teams is automation. Centralizing and streamlining workflows is a huge win for marketing teams, as it improves efficiency and can create quicker turnaround times for marketing projects. Automation is another huge part of that. Using a marketing resource management tool that is built natively for a tool that your team already uses, such as Salesforce, means that data will automatically sync to the tool. This helps create and keep clean data processes, increasing the likelihood of success for many marketing campaigns.

Creating more visibility in the marketing processes of planning, budgeting, and scheduling keeps all team members on the same page. This also keeps C-Suite members as in the loop as they would like to be while improving efficiency and creating quicker turnaround times in marketing projects. Using a tool for project management for marketing teams, especially one that integrates seamlessly with something your team already uses, such as Salesforce, can have a significant impact on marketing performance overall.

In the Proof MRM, a systems-based software meant to streamline project management for digital marketing, all progress is visible and transparent within the software. Projects can be tracked from phase to phase. Workflows are visible to all, and the progress of everyone can be seen. This allows the information to be known by the people who need it at the moment that they need it. For example, a marketing project manager could, at any moment, pull up a project and see where it is in production and who is responsible for its progress at that time. This time of visibility allows for increased support if necessary and can reduce the amount of time that check-ins require.

Proof MRM makes it easy to visualize marketing control in project management. With every stage of a project, from idea to execution, laid out, marketing leaders can keep an eye on the big picture while they continue to plan future projects. This level of visibility can improve collaboration and makes it easy for team members to remain up to speed on all of their projects. Because of Proof MRM’s partnership with Salesforce, the data is available to all users wherever they are at all times. It’s a great solution for hybrid or remote employees who may work in different time zones and a way to bring teams all over the world into one central data location.